Executive Support / Kaiawhina | Wellington City

Job Description

Executive Support/ Kaiāwhina to the Director,

Chief District Court Judge's Chambers

Permanent Full Time

Te Haeata/The Opportunity

We invite applications for an Executive Support role to assist the Director of the Chief District Court Judge's Chambers. We are seeking someone who is confident, warm, proactive, and able to remain calm under pressure. You will be an excellent communicator with strong interpersonal skills, be IT‑savvy, and able to work efficiently while managing competing priorities.    

About the role

This is an opportunity to support a senior leader in a fast‑paced environment. The Executive Support/Kaiāwhina serves as the primary point of contact for the Director and her Office. 

Key responsibilities

• Full diary management and ensuring that priorities and changes are managed effectively
• Preparing for senior level meetings by gathering, collating, distributing, and organising information
• Drafting and replying to correspondence and papers on behalf of the Director
• All travel and accommodation arrangements for the Director
• Coordinating Office wide events or priorities as directed by the Director
• Working as part of a highly collaborative team to support the overall needs of the Director.

Ō pūkenga/Skills and Experience

No candidate will meet every single desired qualification. If your experience looks a little different from what we have outlined and believe you can bring value to the role, we'd love to hear from you!

• Experience in a similar role providing high-quality administration or executive support   
• Strong planning and coordination skills
• Strong attention to detail and the ability to remain calm under pressure
• Excellent Microsoft 365 skills
• Experience handling confidential information appropriately and with absolute care

What you need to be successful

• The ability to communicate clearly and professionally at all times
• A proven multitasker who can juggle competing priorities
• The ability to be flexible and adapt when plans change
• The ability to build effective relationships at all levels, including with members of the judiciary.  

Mō mātou/About us

At Te Tāhū o te Ture - the Ministry of Justice, we're committed to strengthening people's trust in the law of Aotearoa, New Zealand.

The Chief District Court Judge's Chambers / Te Whare o Ngā Kaihautū Waka o Te Kōti-ā-Rohe o Aotearoa is a small, high-impact team that provides administrative, advisory, operational and strategic support to the District Court Judicial Leadership team, the Kaihautū, comprising the Chief District Court Judge, Principal Family Court Judge, Principal Youth Court Judge and the National Executive Judge. This support enables the Kaihautū to undertake their statutory and non-statutory functions and their overall leadership and administration of the District Court to ensure the delivery of timely, impartial and open justice.

Joining Te Tāhū o te Ture – Ministry of Justice means you will become part of an organisation that welcomes and supports people of all gender identities, ages, ethnicities, sexual orientations, disabilities and religions. 

Ngā painga o tēnei wāhi mahi/What's great about working here

We offer you a range of benefits to support your wellbeing and help make the Ministry a great place to be. These include:

• 4.4 weeks holiday leave
• flexible work hours where possible
• an online professional development portal
• access to a variety of inclusive and proactive networks

See our full range of benefits here.

With a wide range of jobs, you also get the chance to gain a variety of skills and experience while developing your career.

Utu ā-tau/Salary

The appointing salary for this role will be between $60,729 to $80,794 based on skills and experience.

Tono mai/Apply

To apply, click the Apply button below to be directed to our Careers Website. You can view a detailed position description here, as well as complete an online application form by attaching your CV and cover letter.

Applications close on 14 April 2026; however, we will be reviewing CVs as they come in and inviting successful candidates to interview before the close date.

If you have any questions, please contact recruitment@justice.govt.nz

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