Business Support Administrator | Wellington City

Job Description

Business Support Administrator – The Centre for Family Violence and Sexual Violence Prevention

Make a real impact: Become part of our vision to eliminate Family Violence and Sexual Violence in Aotearoa New Zealand

Are you ready to be part of something bigger? We are a unit with a significant system role, working across government to take collective action against family violence and sexual violence.

We steward the family violence and sexual violence system and drive realisation of the cross-agency strategy—Te Aorerekura. We work in partnership with communities across Aotearoa New Zealand, placing survivors, families, and whānau at the heart of everything we do.

Te Haeata/The Opportunity

We are seeking a motivated and well organised Business Support Administrator to join the Centre. 

In this role, you will play a key role in ensuring the smooth day-to-day operations of the Executive Board. You will provide comprehensive support across a range of business functions, helping to deliver effective coordination, financial processing, and team administration.

In this role, you will:

• support contract administration, reporting and records management.
• process invoices, support monthly financials, and manage purchase card activities.
• assist with a wide variety of administrative tasks, including organising meetings, managing diaries, maintaining files, and making travel arrangements.
• assist with recruitment, onboard new staff, and maintain accurate team records
• build strong stakeholder relationships and contribute to a positive team culture.

Ō pūkenga/Skills and Experience

Where no two days will be the same, your highly organised approach and excellent attention to detail would be key to your success in this role. You'll be pleasant and friendly but also not afraid to speak up and push back when needed.

We would like to hear from you if you have the following skills and experience:

• proven experience in administrative support, including email and diary management and coordinating meetings.
• strong customer service mindset with demonstrated initiative and ability to problem solve

• excellent organisational skills with the ability to prioritise tasks and meet deadlines
• a flexible, can-do attitude and work well in a fast-paced team environment

• proficient in using MS Office Suite and SharePoint

• experience with finance processes, including coding, and tracking invoices, and managing purchase card and reimbursement processes is advantageous.

Ngā painga o tēnei wāhi mahi/What's great about working here

• Our Values: We are guided by values such as Kotahitanga (equity in relationships and inclusion), Kaitiakitanga (protection and accountability), Mahi Tahi (collaboration and collective advocacy), Ora (wellbeing and restoration), Koi Mahi (learning and innovation), and Tiki-Pono-Aroha (integrity).
• One Team: As a small unit, we work as one team to deliver maximum impact. We are flexible, working in cross-functional teams to ensure we have the right mix of capability to do the right work. We are innovative and harness the people across the Family Violence and Sexual Violence system to deliver collective impact.
• Professional Development: We support continuous development of technical capability and leadership expertise.

Utu ā-tau/Salary

The appointing salary for this role will be between $55,343 and $70,144 based on skills and experience.

Tono mai/Apply

To apply for this position, please submit your application through our careers portal here. Ensure your application includes a cover letter and CV detailing your relevant experience and qualifications.

Applications close on Sunday, 19 October; however, we will be reviewing CVs as they come in and may invite successful candidates to interview before the close date.

If you have any questions, please contact recruitment@justice.govt.nz

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