Executive Support | Wellington City

Job Description

Ehara taku toa i te toa takitahi, engari he toa takitini.

My strength is not mine alone but comes from the many.

Te Haeata/The Opportunity

We are currently recruiting for an experienced Executive Support to join the Criminal Justice Unit in the Policy Group. Our Executive Support team plays a crucial role in supporting the management team and the wider Policy Group and you will be working with multiple managers and teams within this space.

Your key responsibilities in this role will include:

• diary and calendar management including scheduling internal and external meetings
• multiple inbox management
• coordinating documentation for meetings
• travel and accommodation management
• booking venues and organising team events
• supporting recruitment processes
• managing correspondence
• supporting the wider Executive Support team with general administration
• coordinating internal reporting
• providing secretariat support to internal committees and forums, and
• contributing to wider process improvements.

Ō pūkenga/Skills and Experience

To be successful in the role you will have:

• strong working knowledge of the MS Office suite, ideally including familiarity with MS Teams and SharePoint
• excellent time management skills
• confidence in working with all levels of management
• strong interpersonal skills
• the ability to multitask, reprioritise and triage the day's tasks dependant on the unit's needs
• a high level of discretion in handling confidential and sensitive information
• experience working in an Executive Assistant/Support role.

The ideal applicant will have a good grounding in working in the public sector and will be able to ‘hit the ground running' in a busy policy group setting. We are looking for applicants who are comfortable in a fast-paced environment, with plenty of initiative and a willingness to get stuck in.

Mō mātou/About us

At Te Tāhū o te Ture - the Ministry of Justice, we're committed to working together for a fair and safe Aotearoa.

Joining Te Tāhū o te Ture means you will become part of an organisation that welcomes and supports people of all gender identities, ages, ethnicities, sexual orientations, disabilities and religions. 

Ngā painga o tēnei wāhi mahi/What's great about working here

We offer you a range of benefits to support your wellbeing and help make the Ministry a great place to be. These include:

• 4.4 weeks holiday leave
• flexible work hours where possible
• an online professional development portal
• access to a variety of inclusive and proactive networks

See our full range of benefits here.

With a wide range of jobs, you also get the chance to gain a variety of skills and experience while developing your career.

Utu ā-tau/Salary

The remuneration band for this role is $59,729 - $80,794  based on skills and experience. 

Tono mai/How to Apply

To apply, click the Apply button below to be directed to our Careers Website. You can view a detailed position description here, as well as complete an online application form by attaching your CV and cover letter.

Applications close on the Sunday, 14 September; however, we will be reviewing CVs as they come in and inviting successful candidates to interview before the close date.

If you have any questions, please contact recruitment@justice.govt.nz

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