Information Advisor | Wellington City

Job Description

Te Haeata/The Opportunity

Are you passionate about managing information effectively? Do you thrive in a dynamic, complex government environment? If so, we'd love to hear from you!

The Ministry is embracing Microsoft 365 (M365)—particularly SharePoint and Teams—as our core platforms for managing business information. We're looking for a motivated and knowledgeable Information Advisor to join our Information and Library Services team. In this role, you'll be a key player in supporting the Ministry's transition to modern information management practices.

As an Information Advisor, you'll provide expert advice, training, and support to ensure our people can confidently manage and access information. You'll also play a vital role in supporting courts with their operational information management needs.

In this role, you will be:

• guiding and supporting teams across the Ministry to manage information effectively using M365 tools
• administering and maintaining information systems, including advice on best-practice structures, permissions, and controls
• driving continuous improvement in both digital and physical records management
• creating practical guidance and operational advice for managing Ministry information
• facilitating the use of services provided by our off-site storage vendor, including disposal, transfer and retrieval of information
• building strong relationships with internal and external stakeholders to promote good information practices
• providing operational IM advice and support for courts, ensuring their unique needs are met effectively.

This is a permanent, full-time position based in a supportive, forward-thinking and fun team that values collaboration, learning and making a difference.

Ō pūkenga/Skills and Experience

To succeed in this role, you'll bring:

• at least 2 years' experience supporting and administering knowledge and information management systems
• a solid understanding of the Public Records Act 2005 and related standards
• a genuine interest in a career in Information Management and a commitment to professional growth
• the ability to work both independently and collaboratively
• a strong commitment to the principles of Te Tiriti o Waitangi
• tertiary degree in a relevant field would be highly desirable
• experience with Microsoft 365 SharePoint is highly desirable.

No candidate will meet every single desired qualification. If your experience looks a little different from what we have outlined and believe you can bring value to the role, we'd love to hear from you!

Mō mātou/About us

At Te Tāhū o te Ture - the Ministry of Justice, we're committed to working together for a fair and safe Aotearoa.

The Information and Library Services (ILS) Team is part of the Ministry's Digital group and is responsible for the effective management and use of information across the organisation. ILS plays a vital role in supporting and promoting best-practice records and information management across both digital and paper-based systems. The team also delivers a comprehensive range of library services, providing access to curated information resources and research support. Additionally, ILS supports the delivery, development and administration of information management systems, contributing to the Ministry's broader digital framework.

Joining Te Tāhū o te Ture means you will become part of an organisation that welcomes and supports people of all gender identities, ages, ethnicities, sexual orientations, disabilities and religions. 

Ngā painga o tēnei wāhi mahi/What's great about working here

We offer you a range of benefits to support your wellbeing and help make the Ministry a great place to be. These include:

• 4.4 weeks holiday leave
• flexible work hours where possible
• an online professional development portal
• access to a variety of inclusive and proactive networks

See our full range of benefits here.

With a wide range of jobs, you also get the chance to gain a variety of skills and experience while developing your career.

Utu ā-tau/Salary

The appointing salary for this role will be between $81,770 and $112,332 based on skills and experience.

Tono mai/Apply

To apply, click the Apply button below to be directed to our Careers Website. You can view a detailed position description here, as well as complete an online application form by attaching your CV and cover letter.

Applications close on Sunday 13 July; however, we will be reviewing CVs as they come in and inviting successful candidates to interview before the close date.

If you have any questions, please contact recruitment@justice.govt.nz

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