Administration Support Officer | Dunedin

Job Description

Dunedin | Ōtepoti

Fixed-term, part-time

Coronial Administration Support Officer

Te Haeata/The Opportunity

As a Coronial Services Administration Support Officer, you will be based in Dunedin and will work alongside Case managers and Coroners. You will be responsible for the administrative tasks of the office in the Dunedin Court. On occasion, there may be times when you are called upon to assist on other matters or other Coroners outside your region. This vacancy is for a 12 month fixed term pat time position of 32 hours per week.

These key responsibilities will include:

• efficient and effective administrative services
• confidential and professional secretarial and word processing support
• ensuring our electronic database (CMS) accurate
• liaising and providing information to key stakeholders
• support Coroners and Coroners Court personnel at meetings and events.

You will have strong interpersonal skills that will support your work with the Coroners, but also be capable of dealing with distraught family members in sensitive circumstances. An ability to communicate with people from diverse backgrounds is essential and you will be expected to provide excellent and highly organised case management support to our Coroners and Case managers. You will need to build and maintain excellent relationships with both internal and external stakeholders.

Ō pūkenga/Skills and Experience

No candidate will meet every single desired qualification. If your experience looks a little different from what we have outlined and believe you can bring value to the role, we'd love to hear from you!

To be successful in this role you will:

• be able to handle accessing and viewing graphic coronial material
• showcase relationship Management and communication skills, both internally and externally as you will be dealing with incredibly delicate information
• have an understanding and appreciation of cultural issues and concerns in particular Tikanga Maori
• be highly organised, able to prioritise and multitask in an autonomous manner
• exercise your strong understanding of the MS Office Suite.

Mō mātou/About us

At Te Tāhū o te Ture - the Ministry of Justice, we're committed to strengthening people's trust in the law of Aotearoa, New Zealand.

Our Southern Coroners Court team is spread across the Southern Region, mostly based in Christchurch and Dunedin.  You will be working within a medium sized Coroners supportive team in Dunedin, supporting the Coroners and Case managers. This position comes with a varied workload. The team, extensive training and support services make every day a great place to be.

Joining Te Tāhū o te Ture means you will become part of an organisation that welcomes and supports people of all gender identities, ages, ethnicities, sexual orientations, disabilities and religions. 

Ngā painga o tēnei wāhi mahi/What's great about working here

We offer you a range of benefits to support your wellbeing and help make the Ministry a great place to be. These include:

• 4.4 weeks holiday leave
• an online professional development portal
• access to a variety of inclusive and proactive networks

See our full range of benefits here.

With a wide range of jobs, you also get the chance to gain a variety of skills and experience while developing your career.

Utu ā-tau/Salary

The remuneration band for this role is $55,343 to $74,416  the appointing salary will be based on skills and experience.

Tono mai/Apply

To apply, click the Apply button below to be directed to our Careers Website. You can view a detailed position description here, as well as complete an online application form by attaching your CV and cover letter.

Applications close on 9 May; however, we will be reviewing CVs as they come in and inviting successful candidates to interview before the close date.

If you have any questions, please contact recruitment@justice.govt.nz

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