Executive Support | Wellington City

Job Description

Te Haeata/The Opportunity 

Are you an experienced executive support professional with a passion for providing excellent administrative and secretarial services?

In this role you will directly support the Group Manager of the Courts and Tribunals Regional Service Delivery and their direct reports, where required. This is an office-based role as you will be working directly with your manager and/or supporting the team on a day-to-day basis.

You will coordinate the administrative activities of the Group and the Group Manager's Office, including but not limited to:

• Prepare for senior level meetings, including gathering, collating, distributing related materials and organising diaries.
• Arranging travel and accommodation
• Developing and organising presentations and associated materials
• Preparing replies to often sensitive or confidential correspondence
• Establishing and maintaining an appropriate information management system

This role involves liaising with executives and senior leadership teams across the Ministry, often dealing with matters of a highly confidential and sensitive nature. It requires someone who will bring professionalism, maturity, and discretion as well as their can-do attitude to the role.

Ō pūkenga/Skills and Experience 

The Executive Support to the General Manager is a crucial role in a fast-paced and sometimes challenging environment. Ideally, we are seeking someone resilient and comfortable working with ambiguity who also demonstrates:

• extensive experience providing executive-level support in large, complex organisations.
• proficiency with a wide range of computer-based secretarial, administrative, and presentation applications.
• effective communication in individual and group settings, including in sensitive situations.

Knowledge of the public sector and the machinery of government would be advantageous.

Mō mātou/About us  

At Te Tāhū o te Ture - the Ministry of Justice, we're committed to strengthening people's trust in the law of Aotearoa, New Zealand.

You will be joining a small team that directly supports a General Manager who oversees a business unit that has over 1,800 kaimahi across more than 60 locations nationwide. In this role, you will become an important link to the wider leadership team.

Joining Te Tāhū o te Ture means you will become part of an organisation that welcomes and supports people of all gender identities, ages, ethnicities, sexual orientations, disabilities and religions.  

Ngā painga o tēnei wāhi mahi/What's great about working here 

We offer you a range of benefits to support your wellbeing and help make the Ministry a great place to be. These include: 

• 22 days holiday leave
• opportunities for continuous learning and development
• access to a variety of inclusive and proactive networks

See our full range of benefits here. 

With a wide range of jobs, you also get the chance to gain a variety of skills and experience while developing your career. 

Utu ā-tau/Salary

The appointing salary for this role will be between $58,729 and $80,794 based on skills and experience.

Tono mai/Apply

To apply, click the Apply button below to be directed to our Careers Website. You can view a detailed position description here, as well as complete an online application form by attaching your CV and cover letter.

Applications close on Sunday 6 April 2025; however, we will be reviewing CVs as they come in and may invite successful candidates to interview before the close date.

If you have any questions, please contact recruitment@justice.govt.nz

Follow us on LinkedIn