Judges Personal Assistant | Wellington City

Job Description

Judges Personal Assistant (Full time Permanent) - Wellington District Court

Te Haeata/The Opportunity

We are looking for someone to hit the ground running to provide professional secretarial and administrative support to the Judges of Wellington District Court.  You will support the judiciary on a one-to-one basis with a variety of tasks relating to the Judges' work schedules.

The Judges' PA is the main conduit for the judiciary for all communication coming into Chambers; managing Judges' diaries; arranging Judges' travel and accommodation for matters such as Court hearings, conferences and seminars; preparing documentation including judgments, Court minutes, presentations, minutes of meetings and reports; organising venue bookings and catering for conferences when required; and assisting visitors to the Chambers area.

The Judges PA role involves a high degree of self-direction with the ability to work autonomously as well as a in a geographically spread team.  A high level of empowerment, responsibility and accountability is expected.

Ō pūkenga/Skills and Experience

To be successful in the role you will have the following experience and technical skills:

• Previous experience providing executive assistance, personal assistance or secretarial support to a diversified team of managers in a complex and busy environment.
• Previous experience in a legal or court environment is an advantage.
• Experience in communicating effectively with individuals and groups (written and oral), including in situations which can be volatile or sensitive.
• Experience in events management and/or organising and co-ordinating activities and individuals at a senior level.
• Experience in general office duties, operating equipment etc.
• Experience in working with a wide range of computer-based secretarial, administrative, and presentation applications.
• Experience using liaison skills; especially with Maori, and networking ability.
• Ability to work at a high level of independence, professionalism and self-initiation.
• Demonstrates a strong level of organisation and problem solving, and the ability to prioritise work effectively and meet deadlines.
• An accurate audio-typing speed of at least 60 words per minute.
• A high standard of written English (comprehension, punctuation, spelling and grammar) and a high level of attention to detail.
• Composure under pressure and being adaptable.

Your goal will be to maximise the Judges' ability to carry out their judicial and extra judicial responsibilities effectively.

Mō mātou/About us

At Te Tāhū o te Ture - the Ministry of Justice, we're committed to working together for a fair and safe Aotearoa.

Joining Te Tāhū o te Ture means you will become part of an organisation that welcomes and supports people of all gender identities, ages, ethnicities, sexual orientations, disabilities and religions.  

He aha ngā painga o tēnei mahi mōu/Ngā painga o tēnei wāhi mahi/What's great about working here

We offer you a range of benefits to support your wellbeing and help make the Ministry a great place to be. These include:

• 22 days holiday leave
• flexible work hours where possible
• an online professional development portal
• access to a variety of inclusive and proactive networks

See our full range of benefits here.

With a wide range of jobs, you also get the chance to gain a variety of skills and experience while developing your career.

Utu ā-tau/Salary

The appointing salary for this role will be between $58,729 and $80,794 based on skills and experience.

Tono mai/Apply

To apply, click the Apply button below to be directed to our Careers Website. You can view a detailed position description at the bottom of this advert, as well as complete an online application form by attaching your CV and cover letter.

Applications close on 13 May 2024; however, we will be reviewing CVs as they come in and inviting successful candidates to interview before the close date.

If you have any questions, please contact recruitment@justice.govt.nz  

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