Administrator Workflow & Reporting | Wellington City

Job Description

Permanent, Part-time opportunity available.

24 hours per week.

Te whiwhinga mahi/The Opportunity

Come join us in our friendly and collaborative team, where you will be able to put your strong coordination and communication skills to good use!

As our Administrator Workflow and Reporting, you will work with another Administrator jointly having responsibility for logging and tracking all requests for information from Ministers and members of the public. You will manage the official correspondence database and delivery of official correspondence to teams, ensuring that business units follow processes and guidelines to provide timely responses to these requests. This involves assessing incoming correspondence, acknowledging requesters, logging requests in the database, and updating records as progress is made. In this role you will also undertake regular reporting to ensure that responses are being completed, standards are being met and managers have visibility of the correspondence in progress.

This will be a busy and challenging role, so will require someone who is flexible, calm and can multi-task. You will be joining a supportive and enthusiastic team who have a genuine interest in sharing knowledge and supporting one another in an enjoyable, busy and sometimes challenging environment.

He pūkenga tou/Skills and Experience

Our ideal candidate will have:

• Strong organisational and coordination skills.
• Excellent prioritisation skills, with the ability to manage multiple items of work at one time.
• Strong customer focus.
• The ability to build and maintain positive stakeholder relationships and effective networks.
• Excellent communication skills.
• Excellent attention to detail.
• Energy to thrive in a fast paced and time bound environment.

Ko wai mātou/Who we are

At Te Tāhū o te Ture - the Ministry of Justice, we're committed to working together for a fair and safe Aotearoa.

The Administrator Workflow and Reporting reports to the Team Leader in the Ministerial Relations and Services team, which is part of the Governance and Assurance team, in the Strategy, Governance and Finance Group at the Ministry of Justice.

The Ministerial Relations and Services team oversees and drafts responses to official correspondence, including Official Information Act and Privacy Act requests, Ministerial correspondence, Parliamentary questions and other pieces of correspondence for the Ministry.

Our team primarily works from the Justice Centre in Thorndon, Wellington.

Joining the Ministry of Justice means you will become part of an inclusive organisation that values you and the communities we serve. It's our promise to ensure our workplace is one where our people feel healthy and safe, supported and able to be themselves at work. We value respect as the foundation for building a positive workplace culture and one where diversity is welcomed and celebrated.

Utu ā-tau/Salary

Salary Range: The remuneration band for this role is $52,343 to $72,249 . Appointing salary will based on skills and experience.

Tono mai/How to Apply

To apply, click the Apply button below to be directed to our Careers Website. You can view a detailed position description here, as well as complete an online application form by attaching your CV and cover letter.

Applications close on 7 June 2023, however we will be reviewing CV's as they come in and inviting successful candidates to interview before the close date.

If you have any questions, please contact recruitment@justice.govt.nz