Information Advisor | Wellington City

Job Description

If you are passionate about managing information well, and keen to work in a large and complex government agency, then we would love to hear from you!

Te whiwhinga mahi/The Opportunity

The Ministry is adopting Microsoft 365, specifically SharePoint and Teams, for management of its business information. We are seeking an M365 SharePoint champion to join our growing Information and Library Services team, as an Information Advisor, to help support use of these systems.

As an Information Advisor, you are responsible for advice, guidance, training and support for information management (IM) activities across the Ministry. You'll also provide operational IM advice and support for courts.

You will be required to:

• Advise and support a wide range of people and teams to manage information, including how to get the most out of the Ministry's knowledge and information management systems.
• Administer and support use of IM systems and processes, including best practice guidance for organising information, configuration of IM controls, and access permissions.
• Support IM activities and initiatives to deliver continuous improvement for the Ministry, for both digital and paper records.
• Develop operational advice and guidance for managing Ministry information.
• Facilitate the use of services provided by our off-site storage vendor, including disposal, transfer and retrieval of information.
• Build positive relationships and engage with internal and external stakeholders.

This role is permanent full time.

He pūkenga tou/Skills and Experience

To be successful in this role you will:

• Have at least 2 years' experience administering and supporting use of knowledge and information management systems.
• Have working knowledge of the Public Records Act 2005 and relevant standards.
• Be enthusiastic about a career in Information Management, and commitment to ongoing professional development.
• Be able to work independently and part of a team.
• Be committed to the principles of te Tiriti o Waitangi.

Experience managing information using M365 SharePoint would also be an advantage.

If your experience looks a little different from what we have outlined and believe you can bring value to the role, we'd still love to hear from you!

Ko wai mātou/Who we are

At Te Tāhū o te Ture - the Ministry of Justice, we're committed to working together for a fair and safe Aotearoa.

The Information and Library Services Team (ILS) is part of the Data and Information unit (D&I), which is responsible for the effective management and use of information at the Ministry. ILS are specifically responsible for the day-to-day support and promotion of best practice records and information management, in digital and paper systems; as well as providing library services for the Ministry.

Joining Te Tāhū o te Ture means you will become part of an organisation that welcomes and supports people of all gender identities, ages, ethnicities, sexual orientations, disabilities and religions. 

He aha ngā painga o tēnei mahi mōu/Why you will enjoy working here

ILS is a great team; we work well together and believe wholeheartedly in the importance of the work we do. The team feels well supported in the Ministry who makes it very clear that the wellbeing of its people is very important.

While there is an element of the role that requires time in the office, we are open to flexible working arrangements that are in line with Ministry and Group policy.

Benefits:

• Access to a variety of inclusive and proactive networks, including Pacifica, Māori, Rainbow and Women's.
• Contributions to prescriptions for glasses
• Online professional development portal
• Free and confidential counselling sessions

Utu ā-tau/Salary

The appointing salary for this role will be between $78,418- $109,060 based on skills and experience.

Tono mai/How to Apply

To apply, click the Apply button below to be directed to our Careers Website. You can view a detailed position description here, as well as complete an online application form by attaching your CV and cover letter.

Applications close on 7 June 2023, however we will be reviewing CV's as they come in and inviting successful candidates to interview before the close date.

If you have any questions, please contact recruitment@justice.govt.nz