Executive Support Roles | Wellington City
|Position Type:||Permanent Full Time|
|Attachments:|| Executive Support PD.pdf (PDF, 173KB)
|Application Close Date:||21-Aug-2022|
Ehara taku toa i te toa takitahi, engari he toa takitini
My strength is not mine alone but comes from the many.
Te āhuatunga a te tūranga/About the Role
We are currently recruiting for 2x Executive Support roles in our Policy group at our National Office in Wellington. 1x in the Civil and Constitutional Unit, and 1x in the Courts and Justice Service Policy Unit.
Both roles are permanent full-time positions. Each role supports the management team and assists teams within the Unit as appropriate.
Your key responsibilities in this role will be, but not limited to:
- Diary and calendar management including scheduling internal and external meetings
- Multiple inbox management
- Coordination of documentation for meetings
- Travel and accommodation management
- Managing correspondence including that of a confidential nature
- Appropriate discretion with sensitive and confidential information
- Supporting the wider Executive Support team with general administration
- Working to multiple managers
- Coordination of reporting
- Providing secretariat support to internal committees and forums
- Contributing to wider process improvements
The Civil and Constitutional Unit is dedicated to supporting a fair, free and democratic society. We work on high profile and complex topics related to protecting fundamental human rights and freedoms, and fair relationships between individuals expressed through civil law. Our work also supports New Zealand's constitutional arrangements, electoral law and our democratic processes.
The Court and Justice Services Policy Unit provides a broad range of advice to support a fair and trusted justice system. We work to make the legislative framework for courts and tribunals more effective for users, providing people with faster, easier access to justice and reducing unnecessary delays in the system. We also have a strong focus on improving access to justice for all users of the justice system and administer legislation relating to the Family Court, family law and legal assistance.
He pūkenga tou/Skills and Experience
To be successful in the role you will have:
- Strong working knowledge of the MS Office suite
- Excellent time management skills
- Confidence in working with all levels of management
- Ability to multitask, reprioritise and triage the day's tasks dependant on the unit's needs
- Experience working in either an Executive Assistant/Support role or extensive Personal Assistant experience and ready to take the next step in your career
We are looking for applicants who are comfortable in a fast-paced environment, someone who uses their initiative and thinks ahead. The ideal applicant will have excellent time management and prioritisation capabilities with strong interpersonal skills. You will be a great problem solver, adaptable and will have the ability to communicate effectively with a wide range of stakeholders at all levels. Switching gears will be your forte where you strive in a dynamic working environment.
Mō te tīma/About our Team
At Te Tāhū o te Ture - the Ministry of Justice, we're committed to working together for a fair and safe Aotearoa.
To support a safe, just, and fair society, the Policy Group provides policy-related services to government, providing well-researched advice on a wide range of justice and constitutional issues. Policy Group shapes the Government's justice policies and provides advice to the Minister of Justice, Minister for Courts, and Associate Minister of Justice.
Joining the Ministry of Justice means you will become part of an inclusive organisation that values you and the communities we serve. It's our promise to ensure our workplace is one where our people feel healthy and safe, supported and able to be themselves at work. We value respect as the foundation for building a positive workplace culture and one where diversity is welcomed and celebrated.
Tono mai/How to Apply
To apply, click the Apply button below to be directed to our Careers Website. You can view a detailed position description here, as well as complete an online application form by attaching your CV and cover letter.
Salary Range: The remuneration band for this role is $50,128 to $70,768 – while the appointing salary will be based on skills and experience, we are willing to pay higher in the band to attract strong candidates into this role.
Applications close on: Sunday, 21 August 2022.
Our Ministry's top priority is the safety and wellbeing of its employees. We have a comprehensive range of health and safety protocols already in place across all our worksites to help keep our people safe from the effects of COVID-19. We strongly encourage and support all our people to be vaccinated and boosted against COVID-19. Our current policy position is that vaccination is not a prerequisite for employment. However, while employed by Te Tāhū you will be bound by all policies, procedures and rules which are in effect at the time. This includes any future changes to our vaccination requirements.
If you have any questions, please contact firstname.lastname@example.org.